Engineering Services Request for Qualifications

Start / End Dates & Times: 
12/02/2020 - 9:00am to 02/01/2021 - 12:00pm
Bid: Closed

Selection of Top Ranked Firm for Professional Engineering Services

The Engineering Services Selection Committee has completed the review process and provides the following information to the Select Board in order to make a final determination of the top ranked firm.

Detailed information regarding the process including all documents and responses can be found on the Town’s website (summarized below):

  1. On December 3, 2020 the Request for Qualifications was advertised
  2. On January 19, 2021 an addendum was issued
  3. Before February 1, 2021 at noon, the Town received twelve response from firms
  4. The Selection Committee reviewed the qualification statements and contacted references
  5. On February 18, 2021 the Selection Committee announced the short-list and published the interview topics
  6. On February 24, 2021 the Selection Committee interviewed the three top-ranked firms
  7. On March 3, 2021 the Selection Committee finalized their recommendation for the Select Board

Based on the process detailed above, the Selection Committee recommends the following three firms (in priority order):

  1. CMA Engineers
  2. Wright Pierce
  3. Altus Engineering

The Selection Committee was impressed with the qualifications of all firms and sincerely appreciates the time and effort which they invested in providing their qualification statements.

Specific to CMA Engineers, they meet all of our requirements and clearly demonstrated their ability to perform the scope of services advertised.  The Selection Committee was especially impressed with their references, responsiveness, and similar projects.  The Committee feels that CMA Engineers can appropriately meet the needs of the Planning Board from review to regulation updates.

After the Select Board selects the top-ranked firm, the final step of the process is to negotiate and agree upon a contract (pursuant to the Qualifications-Based Selection process of NHDOT).

Motion to award CMA Engineers the scope advertised in the RFQ contingent upon the TA’s satisfactory negotiation of a contract by Vice-Chair Knapp, seconded by Selectperson Saccoccia. Roll call vote: Ayer – Aye, Bailey – Aye, Knapp – Aye, Saccoccia – Aye, Hardekopf – Aye. The motion passed.

 
Short List (2/18/21)
 
 
 
 
The Town of Barrington (the Town) is requesting Qualification Statements to support the selection of an engineering firm (the Consultant) to provide general engineering services to the Town. Services will vary as needs arise and will include serving as Engineer of Record (EOR) on various Town projects; assisting the Planning Board in review of site and subdivision plans; and performing general civil engineering for Town operations.
 
Qualifications Statements shall be submitted by qualified firms that have a capable and demonstrable background in the aspects of work described in the Scope of Services of this RFQ. Firms submitting Qualifications Statements must be licensed to practice engineering in the State of New Hampshire, listed on the State of New Hampshire Department of Environmental Services’ Roster of Prequalified Consulting Engineers, and listed on the State of New Hampshire Department of Transportations’ Eligible Consultant List.

It is the intent of this RFQ to select one qualified firm with expertise in the engineering disciplines listed in the Scope of Services. This Consultant selection shall be valid for up to three (3) years from the date of which independent contracts can be negotiated and executed. This Consultant selection shall be subject to an annual performance review at which point the Town may, at its sole option and discretion, elect to terminate the Consultant selection, or extend the contract for an additional year.
 
Any questions regarding this RFQ may be addressed to Conner MacIver, Town Administrator at cmaciver@barrington.nh.gov. The deadline for questions shall be January 14, 2021. All questions received and their corresponding responses will be issued as an addendum to this RFQ on the Town’s website on or before January 16, 2021. Prospective consultants shall be solely responsible for obtaining all questions and answers related to this RFQ
 
All statements must be received by, 12:00 PM, prevailing time, on Monday, February 1, 2021. Interested parties must submit seven (7) copies of their statements plus one (1) electronic version in PDF format on a portable memory device, each marked with the company name, address, and "Qualifications for Barrington Engineering Services". The responses shall contain the information required. Statements should be addressed to the Town of Barrington, "Qualifications for Barrington Engineering Services", 333 Calef Highway, PO Box 660, Barrington, NH 03825. The Town of Barrington reserves the right to reject any and all statements and/or to limit the project to a portion, based on the availability of funds and/or as deemed in the best interest of the Town.
 
Copies of the request for qualifications may be obtained, without charge, from the Barrington Town Offices at 333 Calef Highway, Barrington, NH 03825, telephone number (603)-664-9007, or by request below. If you wish to receive automatic notification regarding additional information or amendments to this RFQ, please submit your contact information on this page.
 
Anticipated Schedule
The following schedule is planned for retaining engineering services for implementation of the General Engineering Services contract:
• Issue RFQ – December 3, 2020
• Question Deadline – January 14, 2021
• Response to Questions, Addendum Issued – January 19, 2021
• Receive Qualification Statements – February 1, 2021
• Short-list firms; issue Request for Interviews – February 18, 2021
• Interviews – February 24, 2021
• Select Firm/Commence Negotiations – March 8, 2021
 
At 1:00pm on February 1st, 2021, the following submissions were received and opened:
 
 

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